Appointment Type: Fulltime Regular
PURPOSE: As the group manager, take responsibility for all aspects of assigned SAWD programs, including planning, organizing, budgeting, cost control, time schedules, quality assurance, sponsor communications, and staff management. Responsible for ensuring all SAWD, ORISE, and ORAU procedures, policies, regulations, etc. are met and maintained within the group. Actively involved with other SAWD management staff and other ORAU/ORISE staff in providing leadership to maintain the business health of SAWD and of ORAU and ORISE. This includes innovative approaches to plan, promote and conduct development activities for SAWD, ORISE, and ORAU.
The position requires the management of complex funding documents and extensive monthly, quarterly, and annual reporting requirements to document the group’s support to every type of participant: faculty, postdoctoral fellows, post masters, post bachelors candidates, undergraduate students, graduate students, precollege teachers, and precollege students.
ESSENTIAL JOB FUNCTIONS:
Leadership and Personnel Management
• Provide leadership to staff that conveys the group’s direction and assists staff in maximizing their contributions; establish clear expectations for staff and provide constructive feedback on performance; coach/mentor/direct staff to develop their potential and enhance productivity and effectiveness; establish work schedules and priorities; deal directly with any performance problems; ensure that staff understand and follow all SAWD, ORISE, and ORAU procedures, policies, guidelines, and regulatory compliance; provide guidance so program staff understand the needs and requirements of each sponsor and the need to be responsive to questions and inquiries from advisors, participants, and applicants. Create methods to ensure that the Belcamp staff are integrated into SAWD and embrace the ORAU corporate culture, mission, vision, and values despite the off-site location of the group.
• For work supported by up nearly different sponsors, plan group activities and resources to meet customer requirements and agreed upon deliverables; promote customer focus and meeting customer needs; organize group activities to meet business objectives; maintain frequent customer contact to assure work is acceptable and timely; and identify and solve problems to maintain/enhance quality and customer satisfaction.
Professional and Technical Performance
• Maintain and apply knowledge of current trends and issues in higher education as related to the federally-funded research participation and internship programs; and understand policy and roles of federal laboratory programs as they relate to federal research objectives. Have knowledge of science research related to federal laboratories sufficient to discuss research participant needs with scientists.
• Coordinate with the various federal program sponsors to determine funding needs and ensure adequate funding is available before expenditure commitments are made. Oversee budget preparation and control expenditures in accordance with agreed upon deliverables and ORAU/federal requirements. Oversee processing of appointment letters, travel authorizations and expense statements, stipend authorizations, and other programmatic expenditures. Advise senior management team of any funding/expenditure issues. Oversee ORAU financial database entry, handling of funding documents, and processing of accurate billings. Work closely with group’s BSA on all funding and expenditure activities and issues. The funding process is similar for all sponsors but involves a large number of funding documents that require that cost be matched to each funding document as specified by each funding source. The funding and reporting process requires extensive tracking and attention to detail.
• Oversee and participate in SAWD program development activities related to federal sponsors including systematically identifying, qualifying and establishing relationships with potential new federal customers, developing new business, and enhancing the business relationships with current federal sponsors. Prepare proposals for ORAU corporate and ORISE work, interagency agreements, and assist federal sponsors in providing funding documents in proper format. Participate on SAWD and ORISE teams in preparing proposals for potential new work.
Communications and Other Activities with SAWD Associate Director and Other ORAU Management
• Report directly to the SAWD Leadership on all issues and developments related to personnel, sponsors, advisors, participants, applicants, and other program management/operations activities. Participate in SAWD group manager and Community of Practice meetings. Provide information to other ORAU staff and offices as required for program operations. Assist the SAWD Leadership and ORISE/ORAU senior management in the integration of activities within the program as well as across ORISE/ORAU, including performing special assignments, committees and working groups. Provide information to other ORAU staff and offices as required for program operations.
JOB REQUIREMENTS: Bachelor’s degree in science, education, or business administration. Minimum of eight years’ experience. Relevant experience with education program management, with professional experience in a science or engineering field, or with relevant experience in a state or federal agency is desired. Must have relevant experience in sales, marketing, financial analysis or similar fields in order to work effectively with potential new sponsors, university faculty, staff, and students, and participants. The combination of these requirements—academic credentials, professional practice, state or federal government experience, and financial analysis—is complex, yet required.
Location/Region: Oak Ridge