JOB SUMMARY: Assist in maintaining, managing, and coordinating the activities performed to support the operation of a federally chartered public advisory board. The scope of the activities performed is very broad and will be performed working in a federal facility as a contractor staff member.
This position involves doing a substantial amount of writing that will ultimately be read by members of the public, including press releases, newsletters, meeting minutes, reports, correspondence, narrations, etc. Excellent communication skills are a requirement, including the ability to be tactful, and fully consider choices of wording prior to communicating them.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Gather information (presentations, agendas, supporting materials) from multiple sources to create and distribute a monthly meeting packet of materials to stakeholders.
Submit required public notices for meetings as required by law.
Manage all logistics for meetings (meeting room setup, coordination with audio/video contractor, setting up presentation equipment). Some offsite meetings will require overnight travel and/or additional event management.
Be able to take notes of meeting proceedings and turn them into meeting minutes that provide a clear and concise overview of what transpired.
Track attendance at and action items from meetings and address any requests from the board or public for additional information.
Assist the board in creating recommendations to DOE, including background research, organizing additional conference calls/meetings, editing, and final distribution.
Maintain and archive records of work and other board-related files such as calendars, meeting packets, incoming/outgoing correspondence, recommendations, etc.
Compile news clippings and create a weekly email newsletter.
Take photos, write, edit, and lay out a quarterly print newsletter and an annual report, as well as coordinate printing and distribution.
Edit and assemble a video recording of monthly meetings from footage provided by A/V contractor.
Update the Board website and social media presence; upload approved meeting minutes, recommendations, videos, and other materials.
Maintain and update information and graphics in various board documents: presentations that members give to the public, member training materials, etc.
Bachelor’s degree in Communications, English, or Journalism, or similar field.
Proficient with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel.
Have some experience with newsletter or other document design.
Note: Working hours are generally 8 work hours per day during normal business hours but will require evening work (until roughly 8 p.m.) twice per month. Occasional overnight travel may be required.
OPTIONAL BUT DESIREABLE:
Proficiency with multimedia software programs like Adobe Photoshop, InDesign
Basic video production/editing (Sony Vegas, Adobe Premier, DaVinci, etc.)
Basic understanding of chemistry, nuclear physics, geology or another scientific or technical field a plus.
Must be able to pass an OPM/DOE background check required for positions of public trust.
Must adhere to all safety and security requirements of the work location.
E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires Bedrock Federal Services to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. Bedrock Federal Services is an E-Verify Participant.
HSPD12 Badging: If you are selected for this position you will have to provide information and documentation as part of the badging process. Employment is contingent on successfully passing a background check for a DOE PIV HSPD12 id card.